Work Order Photos and Vehicle Photo Management
Take vehicle photos at intake and attach them to the work order. Use a retention period and automatic deletion to manage storage efficiently.
Why Do Work Order Photos Matter at a Car Wash?
Photographing existing scratches, dents and damage when a vehicle arrives creates a useful record. Before-and-after photos also document detailing and ceramic coating work. OtoPatron makes this part of your digital work order process.
The Traditional Method
- • Damage is described verbally and is difficult to verify later
- • Photos get lost in WhatsApp chats or on personal phones
- • Unused images accumulate and consume server storage
- • Previous vehicle photos are hard to find by registration
With OtoPatron
- ✓ Take and attach photos directly during intake
- ✓ Automatic deletion after a retention period of up to 48 hours
- ✓ Set the retention period in profile settings
- ✓ View photos by registration with a deletion countdown
How Does It Work?
Take Photos
Use your mobile device to take vehicle photos and upload them directly at intake.
Set the Retention Period
Choose when photos are automatically deleted in profile settings, up to a maximum of 48 hours.
View the Gallery
See uploaded photos by number plate and check their remaining retention time in profile settings.
Automatic Deletion
When the retention period ends, photos are permanently removed from the system.
Benefits of Work Order Photos
Document Vehicle Condition
Use intake photos to help clarify disputes about when a scratch or other damage occurred.
Storage Management with TTL
Automatic removal of expired photos prevents unnecessary accumulation of large vehicle images.
Live Countdown
Track the hours and minutes remaining before photos are deleted.
Delete from the Work Order
You can also delete photos manually from the vehicle detail screen whenever needed.
Integrated Work Order Details
Click a number plate to open the work order summary, customer, services, prices and associated photos together.
Flexible Mobile Use
Take photos with your phone camera without installing another app or buying extra hardware.
Professional Vehicle Photo Management for Car Washes and Detailers
Adding photos to car wash work orders helps document your service professionally. The module supports clear records of a vehicle's condition at handover and helps customers and businesses discuss concerns using the same information.
OtoPatron uses a time-to-live retention policy so uploaded photos do not remain on the server indefinitely. After the period you select, up to 48 hours, background tasks permanently delete the images and free storage.
Integrated number plate searches and profile settings let you list photos for a vehicle, see the countdown to deletion and use the available records in customer conversations.
Features Commonly Used Together
Bring Your Car Wash Online
No credit card required. Our team helps configure the system and train your staff so you can get started.