Unrestricted Access
Allow access without time or attendance conditions. Continue to define which screens and actions the user is authorised to use separately.
A POWERFUL OTOPATRON FEATURE
User Access Controls
Grant unrestricted access, set daily access hours or link access to staff attendance. Only the business administrator manages time and attendance rules.
Quick Setup
100% Cloud Based
Mobile & Desktop Compatible
Free Training & Support
Match Team Access to Working Hours
Choose when staff can access the system as well as which screens they can use. The business administrator can select an access method for each user to match the team's working arrangements.
Four Options for Each User
Access During Set Hours
Allow access during a daily window, such as 09:00–19:00. Times follow Türkiye's time zone, including overnight windows such as 22:00–06:00.
Attendance-Based Access
Link the user account to an employee. An active clock-in opens access and clocking out closes it. Cancelling the clock-in or deactivating the employee also closes access.
Time and Attendance-Based Access
Require both an approved time window and an active shift. Even a clocked-in employee cannot access the system outside the permitted hours.
Open Access at Clock-In, Close It at Clock-Out
The business administrator links Ali's user account to Ali in the staff list and selects attendance-based access.
- Before the Shift
Access Closed
Without an active clock-in record, Ali cannot sign in.
- When Clock-In Is Recorded
Access Open
Ali can sign in and perform the actions his permissions allow.
- When Clock-Out Is Recorded
Access Closes
New sign-ins are blocked, and existing sessions cannot perform further actions.
Use with New and Existing Accounts
- 1. Open the User Account: Create a new account in User Management or edit an existing user.
- 2. Select the Employee: For attendance-based access, select the person from the existing staff list. Their name and phone number are filled in automatically for a new account.
- 3. Save the Access Method: Choose unrestricted, time-based, attendance-based or combined access. For a time limit, set the start and end times.
For attendance-based access, staff attendance tracking must be enabled. Each employee can be linked to one user account.
The Business Administrator Stays in Control
Only the business administrator can change employee links and access settings. Even staff with user management permissions cannot change these rules.
The administrator's own account is not restricted by time or attendance rules. Staff screen permissions continue to apply whenever access is open.
Explore screen permissions →Frequently Asked Questions
Your questions answered
Who can change user access settings?
Only the business administrator can change employee links and session access settings. Staff with user management permissions cannot change them. The administrator's own account is not restricted by time or attendance rules.
How does attendance-based user access work?
Link the account to an existing employee and select attendance-based access. An active clock-in opens access; clocking out closes it. Deactivating the employee or cancelling their clock-in also closes access. Staff attendance tracking must be enabled.
Can I combine a time limit with attendance rules?
Yes. With both conditions selected, the user must be within the approved time window and have an active clock-in record. If either condition is missing, access is closed.
Can access hours run past midnight?
Yes. For example, 22:00–06:00 allows access from the evening until the next morning. The window repeats daily in Türkiye's time zone, opening at the start time and closing at the end.
What happens to an open session at clock-out?
Access rules apply to existing sessions too. After clocking out under attendance-based access, the user cannot perform further actions. The account must meet the access conditions again, and the user must sign in.
Can I link an existing user account to an employee?
Yes. Edit the existing account in User Management and select a person from the staff list. When creating a new account, selecting an employee fills in their name and phone number. Each employee can be linked to one user account.
CONNECTED FEATURES
Features Commonly Used Together
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